Last updated: December 2019
Tutorial Applicable to: Outlook 2019 / 365/ 2016 / 2013 / 2010; on Windows computers.
Here’s a question from a reader:
Quite often i need to create a few instances of the same meeting requests in Microsoft Outlook. Are you aware of a simple way to duplicate a occurrence of an Outlook appointment by using copy and paste, as creating a meeting series for scheduling a few meetings might be somewhat of an overkill. Help is highly appreciated!
Thanks for your questions. Keep those coming!
You can easily duplicate meeting entries in your Outlook calendar by highlighting the meeting in your Calendar view and simply copying it by hitting Ctrl+C , and then paste it to your preferred time by hitting Ctrl+V .
An alternative method to duplicate your meeting is to open your Calendar view and then press the Ctrl button, then while Ctrl is still pressed, drag your meeting to the preferred time slot.
After doing this, make sure to review your meeting subject, location and invitation content as those might have changed.
When using this at work on Microsoft Exchange server, you also might need to review the list of attendees and their availability, as people might be tied in other meetings. If applicable, go ahead and check the availability of a meeting room and any other equipment/resources for your meeting.
Using the same process you can duplicate a meeting across multiple calendars defined in your Outlook client.
Outlook allows you to copy an entire calendar including all appointments, meetings and events.
In order to copy an entire calendar, proceed as following:
Sometimes you don’t want to copy the entire meeting, but only the attendees list. If so, proceed as following:
A couple of readers asked whether there is a simple process for creating a meeting or appointment from an email they got into their inbox. This is pretty helpful as it could be used to improve your follow up on important email.
Here’s is a quick trick to accomplish that: in your Outlook inbox locate the email you would like to turn into an appointment, left click it and drag it to the Calendar tab in the bottom of your screen. Outlook will immediately open an appointment, that will have the email text copied into the appointment details. From there, go ahead and set your subject, locations and invited people.
If you are interested in automating your Outlook appointment creation, feel free to contact me using the contact page.
Duplicating appointments and meetings within the same Outlook calendar is not supported in Microsoft Office for MAC OSX.
In case of any additional questions, please leave us a comment.