The other day, i got a question from a reader that mentioned that after downloading multiple files in Microsoft Teams, she couldn’t find those files using File Explorer on her Windows computer.
Where does MS Teams store files?
Microsoft Teams files are stored in the cloud, by default in dedicated SharePoint sites (for files shared in a team or channel), Office 365 (conversations, notebooks etc) and in OneDrive (for files shared in chats). You can also store your Files in other file storage services such as Dropbox, Google Drive and Box.
Obviouslly, there are cases in which you might want to download one, multiple or all files from a Team for backup, or sharing with others with no access to your Team.
In today’s post we’ll try to answer some common questions related to file downloads in Teams, let’s get started:
Microsoft Teams default downloads location
As of today, Teams downloads either single or multiple files to your default Windows operating system Downloads folder, which you can easily find in the File Explorer. Typically that is the Downloads folder, that is by default pinned in the File Explorer quick access.
Form Microsoft Teams it’s quite easy to open the Downloads Folder:
- Go the your left hands side App Bar.
- Hit the Files Icon.
- From the left hand side, hit the Downloads view
- Hit the prominent Open Downloads Folder button as shown below.
- That will open the Downloads folder.
Can i change my download folder in Teams?
The default download location can’t currently be changed in Microsoft Teams. You can however change the downloads folder location from the File Explorer. This will apply for all your Windows apps, not only Teams.
- Hit the Magnifying Glass in your Windows Task bar.
- Type File Explorer.
- In the Quick access section right click your Downloads entry.
- Hit Properties.
- Then hit Location and change to other folder in your computer.
- Hit Move…
- and then OK.
Want to become a Microsoft Teams power user?
Downloading multiple files in Teams
When you download multiple files, those are zipped by the default to a zipped file named OneDrive+<the download date>. This might be a bit confusing to find, but i would believe that the Teams development group will enhance it going forward.
Chat download locations
Files and images shared in one to one conversation threads, are stored in the OneDrive of the person who share the files. Shared files in Group chats are stored in the Channel folder on Sharepoint site of the Team. You can easily access those files on Teams.
Find a file in Teams for download
Often times, colleagues share with us files in Teams so we can later download them for offline use, but sometimes, it’s very hard to find those files.
So the question is how to easily find files in Teams:
- First off, you can use the very handy Teams Search bar, just go ahead and type part of your file name and hit Enter.
- Another alternative is to type the /files command in the Search bar to view your recent files.
- A third alternative is to hit the Files button from your Teams left hand side Apps bar. From there you can easily browse through your Recent files, or quickly lookup for files stored in your OneDrive or other Microsoft Teams location, or other connected cloud storage drive.