Here’s a question we got from Dorothy:
Many thanks for the posts related to Microsoft Teams, those have been helpful to help me get started as my workplace transitions from Zoom and Skype to Microsoft Teams. Here’s a question of my own: i was added to multiple channels and find myself receiving desktop notifications (some of them playing sounds) not only when i receive a chat message from a colleague but when someone joins my channel and so forth. Any ideas on how i can turn off desktop messages in Teams or at least minimize the ongoing amount of notifications?
Thanks Dorothy for your message. When joining a new collaboration platform we might be required to balance between the amount of alerts and the need to stay productive and focused on the work on hand. In this quick tutorial we would like to help define up your notification settings in Microsoft Teams, so they fit your preferences and help you stay productive. You might want to experiment with your Teams notifications as needed, you can always revert to the original settings.
Turning off Microsoft Teams pop-ups alerts
Here’s how to hide banner desktop alerts in Teams:
- Open Microsoft Teams desktop or web installation.
- Hit your user icon, located in the right hands side of your upper Teams bar.
- Then hit Settings.
- From the left hands side of your Settings dialog, select Notifications.
- Set your preferred settings for Messages (incl Chat), people mentioning you in a personal / private chat or channels, information posted into your Teams feed, meeting reminders and colleagues joining teams.
- Note that for each setting you can typically choose from these options: Be notified by Banner and Email, by Banner only or not at all.
Muting notification sounds
If you would like to disable sounds, the process is also straightforward:
- Open the Team Settings dialog.
- Hit Notifications.
- In the Other section, set your notification sounds as shown below:
Stop Channel Notifications
In case you are a team/channel owner you are able to easily control the amount of notifications from the channel. This is specially useful in case you have a busy channel that is constantly broadcasting messages to its members.
- In the Teams app, navigate to your specific channel.
- Hit the More options to access the Channel Notifications.
- Stop all messages by hitting the Off option.
- Alternatively, use the Custom option to define your alert settings for new channel posts and replies and @mentions
In case of any question, feel free to send us a comment. In the meantime, enjoy Teams 😉