Here’s another reader question we just received:
I work for a contracting project management firm and use Microsoft Teams on a daily basis on my Windows 10 and 11 computers. I have a folder located in the Microsoft Teams channel that i manage that contains a couple of spreadsheets which contains supplier information which i access daily. I understand that i am able to add a shortcut to the folder on my Windows computer’s file explorer. Could you explain how to create a pointer to my Teams files in Explorer?
Add shortcut to Teams folder in File explorer
To create a shortcut to a Microsoft Teams folders in Windows file explorer, proceed as following:
Step 1: Ensure that you have OneDrive installed
First off, ensure that you have OneDrive installed (most probably it’s there – check by typing OneDrive in your taskbar search) and setup on your computer.
Step 2: Login to One Drive
Next, login to OneDrive with your relevant credentials. Those will be your workplace domain user and password or your outlook.com user if you have a personal Teams account.
Step 3: Sync your folder to Teams
- Open the Teams app and search for the channel that contains the folder that you would like to sync.
- Then open the Files tab , navigate to the folder you would like to sync and hit Sync. Your folder will be sync to OneDrive.
Step 4: Pin your folder for Quick Access
- Hit Windows + E to open File Explorer. You’ll note a folder named after your OneDrive for Business account.
- You’ll notice a folder which name is a concatenation of the Teams name + the Channel name.
- Open it to find your synced folder. Then, right click on the folder and hit Pin to Quick Access.
- Next open the Quick Access section in File Explorer to access your synced channel folder.
Remember: Unless stopped, OneDrive will auto sync any changes to your folder contents – so you’ll have the most up to date info available on your PC.
Bookmark a Teams folder in Microsoft Edge
To add a specific teams folder in Edge or Chrome favorites / bookmarks proceed as following:
- In Teams, navigate to your channel.
- Open the Files tab, you’ll see a folder structure.
- Find your folder and right click the ellipsis (…) button at the right of your folder name.
- Now select Copy Link.
- You’ll have a URL pointing to your folder copied into your clipboard.
Next Move to your browser – either Edge, Chrome or Firefox.
- Paste the URL you just obtained into your browser address bar.
- Hit Enter. Teams Web will be opened and you’ll be taken to your Channel Files tab interface into your folder.
- To bookmark the page hit the CTRL + D shortcut to add your folder into your Edge favorites.
Next Learning: Become a Microsoft Teams expert with these tips and tricks