Here’s a question from Juan:
I was asked by management to schedule and record a Teams meeting that was attended by many people from different departments, all members of a specific team. I have set the meeting invitation right from my Teams channel. After the meeting ended, i see that a link to the Meeting recording is posted in the Chat tab on Teams. The issue is that i am not able to find the place in which the .mp4 file is actually stored in, so no possible to download the recording. If it helps, i use a Windows 10 computers.
Folder location of Teams recordings in a channel
In the question above, the reader has scheduled a meeting and invited only other members of the team. If that’s your case, then the recorded file is actually kept in a background SharePoint library that holds all the Team related information. That said, accessing the recording is very easy.
- In Microsoft Teams , go ahead and search for your specific Team and Channel.
- Open your channel and from the top navigation bar, select the Files folder.
- You’ll notice a folder named Recordings, as shown below:
- Open the folder and find your recorded file.
- Hit the Show Actions command next to the file. The following dialog will open up:
- Hit Download to retrieve your recording into your default Teams download folder in your Windows or macOS computer.
- Hit the Copy Link button to retrieve a link to your mp4 file, so you can share it on chat or email inside the organization. Note that in order to share with others you’ll need to use a file sharing service such as OneDrive, Dropbox or Google Drive.
Recording folder location of regular Teams meetings
If you have scheduled a regular 1:1 or a group Teams meeting that is not in a Teams/Channel context, you’ll be able to find your meeting recording in the OneDrive folder of the participant who recorded the meeting.
- At the meeting end, Teams will automatically post a message in the meeting Chat tab to notify that the recording has finished and the audio file is available. If the file fails to upload to OneDrive or the message is greyed out, ensure that you are still connected to the Internet / VPN or local network and try again.
- To access the mp4 file itself, proceed as following:
- Open File Explorer by hitting the Windows key + E, or simply type File Explorer in your task bar Search.
- Then Navigate to your OneDrive location.
- Navigate to the Recordings folder and find your audio file.
- From here you can copy the file and distribute it as needed.
Note: If available, a link to the meeting transcription file (docx or vtt) is also available in the corresponding Chat folder of the meeting.
Download the meeting attendance report
A somewhat related request we get from our readers is to be able to know who attended their meetings. Here’s a recommended resource on how to download your meeting attendee report in Teams.
Can you Change the recordings location?
Few readers have asked whether it was possible to define a different location for the recordings folder. Unfortunately, at the time of writing this guide, that wasn’t possible.