How to find Microsoft Teams attendance reports after a meeting?

Here’s a question we received from Jamie:

I work for a consulting company and we typically bill our customers for time spent in meetings. I understood that Microsoft Teams has a nice feature that allows meeting organizers (in our case, that would be me) to retrieve attendance reports for specific meetings. I checked tour work group General channel and it seems the report is missing. Can you elaborate how to find and download the meeting reports?

Download the attendance report after your meeting

To download your Teams meeting report, containing the attendees details, joining and departure time proceed as following:

In Channel meetings

  1. In Teams, navigate to your Channel.
  2. Open the Posts tab.
  3. Attendance reports for channel meeting will be posted in the Channel Posts tab and readily available for download.
  4. Note that the report is being provided as a comma separated value (csv) file, which opens by default in Microsoft Excel. The reports is by default retrieved into the your Downloads folder in Windows.

In Ad-hoc meetings

You can also retrieve attendees lists for regular ad-hoc meetings:

  1. From your Teams calendar App, navigate to the meeting occurrence.
  2. Double click the meeting entry.
  3. Then hit the Chat tab.
  4. Your attendance report will be posted there and readily available to download.

Note: You are able also to access the attendees list report during the meeting.

Sharing the attendee sheet

You can easily share the attendee report with other, by sending it by email, uploading to a Teams folder, to OneDrive or to other 3rd party file sharing service such as Dropbox.

Meeting report not showing up because it’s not enabled

If after your meeting is over you don’t see a link to the meeting report in the Chat or Posts tab, then it could be that your IT administrator hasn’t enabled the report in the Teams Administrative Console as shown below. Talk to your IT Administrator to get meeting engagement reports enabled in your organization.

Additional Learning