Here’s a question from our reader Bobbi:
When working for my previous employer, we had an hybrid work setup which meant that some of our group meetings were conducted in the office and some offline. I just switch to a new, remote only employer who uses Outlook Calendar and Microsoft Teams. The thing is that every time i create a new meeting in Outlook i have to manually add the Teams meeting link which in my experience is somewhat redundant as anyway all meetings are online. I guess that my question is whether is possible to change my default Outlook meeting settings so that: (a) all meetings i create are online meetings (b) the default meeting provider is Microsoft Teams. Thanks :-).
Make Microsoft Teams the default meeting in Windows
To set Teams as the default meeting provider:
- Open Microsoft Outlook.
- From the ribbon hit File.
- Then on the left hand side bar hit Options.
- The Outlook options dialog will open up.
- From the left hand side bar, hit Calendar.
- Scroll down until the Calendar Options section.
- Hit the Add Meeting Provider.
- The Online Meeting dialog will open up.
- Check the Add online meeting box (step 1 below).
- Then Choose your default provider to be Microsoft Teams (step 2).
- Last hit OK twice (step 3).
From now on all meetings that you create in Outlook will be by default conducted via Teams.
Note: The process outlined above can also be used in Outlook for macOS.
Change default meeting app from Zoom to Teams
In case that you would like to change the meeting provider from Skype, Zoom or Webex to Teams, simply follow the steps outlined above and make sure to mark Teams as your chosen meeting provider.
Turn off Teams as default in Outlook
A somewhat related query from readers is why is Outlook automatically adding the Teams meeting link to meeting request. If you also want to remove Teams meeting information from your Outlook meeting requests, proceed as following:
- From the Outlook Ribbon hit File.
- Then hit Options.
- The Outlook options dialog will open up.
- From the left hand side bar, hit Calendar.
- Scroll down until the Calendar Options section.
- Hit the Add Meeting Provider.
- In the Online Meeting dialog, uncheck the Add online meeting check box.
- Hit OK twice.
- You have just disabled Teams being the automatic meeting provider on Outlook.
In case of additional Teams related questions, kindly leave us a comment.
FAQ
How to set Teams as default in Outlook for Mac?
Same as with Windows, In the Outlook preferences, select the Calendar entry. Then under Meetings, select Teams as the default meeting service.
Which Outlook versions support setting Teams as default for meetings?
Office Outlook 365, 2019 and 2016. In older versions, you might need to install the latest updates to access this feature.
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