Fix Teams meetings not showing in Outlook calendar

You’ve scheduled several important client meetings in Microsoft Teams, but when you check your Outlook calendar to prepare for your day, those meetings are nowhere to be found. Your colleagues mention receiving the invites, but you can’t see them in your own calendar. This disconnect between Teams and Outlook is causing you to miss important meetings and creating confusion about your availability.

Teams meetings not appearing in Outlook calendars

When Teams meetings don’t appear in your Outlook calendar, it creates significant workflow disruptions. You might double-book yourself, miss important meetings, or waste time searching for meeting links. This synchronization issue between Microsoft Teams and Outlook affects productivity and can lead to problems similar to when your Teams Outlook plugin stops working, damaging professional relationships when meetings are missed.

Why my teams meetings don’t show up on Windows 10/11?

This tutorial will guide you through troubleshooting and fixing the disconnection between your Teams meetings and Outlook calendar. We’ll explore common causes including incorrect calendar settings, sync delays, permission issues, and corrupted cache files. The solutions will work for Microsoft 365 subscribers using desktop applications or web versions of Teams and Outlook on Windows or Mac systems.

Solve Teams meetings not showing in Outlook

Check your calendar settings in Teams

Navigate to your Microsoft Teams application and click on your profile picture in the top-right corner, then select “Settings” from the dropdown menu to access your personal configuration options.
In the Settings panel, select “Calendar” from the left navigation menu to view all calendar-related settings that control how Teams interacts with your scheduling system.
Ensure the toggle for “Show Outlook calendar” is turned on, as this setting enables the critical connection between Teams and your Outlook calendar for proper synchronization.
Verify that you’re using the same Microsoft account in both Teams and Outlook, as mismatched accounts are a common cause of calendar synchronization failures between the two applications.
After confirming these settings, restart both Teams and Outlook applications completely to apply the changes and initiate a fresh synchronization attempt.

Verify Outlook calendar settings

Open Outlook and click on the “File” tab in the top-left corner, then select “Account Settings” and choose “Account Settings” again from the dropdown menu.
In the Account Settings dialog, select the “Data Files” tab and ensure your primary Outlook data file is set as the default calendar for storing appointments and meetings.
Go to the “Calendar” view in Outlook by clicking the calendar icon in the navigation pane at the bottom of the screen.
Check the calendar folder list on the left side and make sure your primary calendar is selected and visible, as Teams meetings will only appear in calendars that are actively displayed.
Right-click on your primary calendar, select “Properties,” then “Permissions” to verify that you have appropriate owner permissions for your calendar to receive and display meeting invitations.

Reset the Teams cache

Close Microsoft Teams completely by right-clicking the Teams icon in your system tray and selecting “Quit” or using Task Manager to end the process if necessary.
Press Windows+R to open the Run dialog, then type “%appdata%\Microsoft\Teams” and press Enter to open the Teams application data folder containing cache files.
Create a backup of this folder by copying it to another location before proceeding with any deletions to ensure you can restore your data if needed.
Delete the following cache folders: “Application Cache,” “Cache,” “blob_storage,” “databases,” “GPUCache,” “IndexedDB,” “Local Storage,” and “tmp” to remove potentially corrupted data.
Restart your computer to ensure all Teams processes are completely terminated, then relaunch Teams and allow it to rebuild its cache files with fresh data.

Force a calendar sync

In Outlook, press F9 or navigate to the “Send/Receive” tab and click “Update Folder” to manually initiate a synchronization of your calendar with the Microsoft Exchange server.
For Outlook on the web, click the refresh button in your browser or press Ctrl+F5 to perform a hard refresh that will clear the browser cache and reload calendar data.
Open the Teams web application (teams.microsoft.com) instead of the desktop app to check if your meetings appear there, as this can help determine if the issue is specific to the desktop application.
Wait approximately 15-30 minutes after forcing a sync, as calendar updates between Teams and Outlook can sometimes experience delays in propagating through Microsoft’s servers.
If using Outlook mobile, pull down on the calendar screen to refresh the data and check if Teams meetings now appear after the forced synchronization.