“I have several Outlook meetings and appointments which i would like to turn into Microsoft Teams meetings (including a call link etc’) without creating a new invitation. – Is that possible?
Adding teams links to existing Outlook meeting
Convert Outlook to Teams meeting
Here’s a step by step process to transition Outlook appointment into Teams meetings, this can be very useful in case of in-person events being transitioned to online, due to participant unavailability or lack of meeting rooms.
- Open Microsoft Outlook (either desktop or web)
- Go to your Calendar view
- Find and double-click the meeting you want to convert – make sure to use the upper Search bar as needed to find your meeting.
- In the meeting window, locate the “Teams Meeting” toggle or button
- In newer versions, it’s often in the top ribbon under the “Meeting” or “Meeting Occurrence” tab
- In older versions, look for a “Teams Meeting” option under meeting options
- Now, click the “Teams Meeting” button or toggle to enable it
- Wait a moment for Teams to generate the meeting link.
- Review the meeting details to ensure the Teams link is added
- Click “Send Update” to notify your meeting attendees of the change.
Note that:
- The step above adds Teams functionality to an existing meeting – No new meeting is created; the existing one is modified.
- The original meeting time, date, and attendees are preserved.
- Attendees will receive an updated invitation with Teams join information.
Key things that could go wrong
- Teams button not visible – Ensure that Microsoft Teams is installed in your computer and is integrated to Outlook. If issues persist, contact IT for proper integration setup.
- Can’t edit the meeting or Series – Verify you’re the meeting organizer. Only organizers can modify meetings.
- If your Teams link doesn’t work – Confirm your Teams account is active and properly configured.
- If Meeting is not appearing in Teams – Allow up to 15 minutes for synchronization between Outlook and Teams.
Questions? Feel free to post a comment 🙂