Updated: February 2019
Here’s a question that we received from a reader who wanted to update his footer signature text on Office Outlook 365:
Hello folks. A customer of mine sent me a note that had a quite fancy signature in the bottom, complete with his details, address, contact details. Wanted to ask you how can i insert a signature of my own into my Outlook email. Note that i use multiple email accounts concurrently – Gmail for business usage and Outlook.com for personal; so i would like to have couple of signatures defined. Is that possible? If so, how?
Hey – thanks for the question. Creating (or editing) custom signatures for your outgoing email messages is pretty simple with Outlook. As i am now setting up my Outlook 2019 account, i would like to explain the process using that version. The process is almost identical for other Outlook versions eg- 365/2016/2013.
Here’s how you create and edit your E-mail signature:
From time to time you might need to update an existing signature or to add a new signature for a new email account that you’ll access using Outlook. If so, proceed as following:
Note: This might be a great opportunity to update your business card file (*.VCF file) and attach it to your new signature.
You can add a personal touch to the signature by inserting picture (bmp, jpeg, png), animations (gif) and hyperlinks.
When editing your signature in both Windows and MAC versions of Outlook, you’ll find both the Insert Picture and Insert Hyperlink buttons that allow you to accomplish exactly that.
In order to insert an image proceed as following:
Note: Animated files (in gif or swf formats) can also be added, however chances are that policies of different email providers might quarantine messages containing animations or delete the animated files from the email before delivering to its recipients.
We don’t recommend to auto generate signature using services found on the web. We believe that using this tutorial you can create great looking and professional signatures for your email.
Inserting an hyperlink is somewhat similar, just ensure that the url is correctly typed before adding it to the signature text.
That’s it for today, feel free to leave as a comment in case of questions.