Here’s a question that we received from a reader:
Hello folks. A customer of mine sent me a note that had a quite fancy signature in the bottom, complete with his details, address, contact details. Wanted to ask you how can i insert a signature of my own into my Outlook email. Note that i use multiple email accounts concurrently – Gmail for business usage and Outlook.com for personal; so i would like to have couple of signatures defined. Is that possible? If so, how?
Hey – thanks for the question. Creating custom signatures is pretty simple with Outlook. As i am now setting up my Outlook 2019 account, i would like to explain using that version. The process is almost identical for other Outlook versions: 365/2016/2013.
Outlook signatures in Windows
- First off, open Outlook and select File
- Now select Options
- Go ahead and select Mail
- At the right hand side of the dialog hit the Signatures button.
- The following dialog will come up:
- Hit New.
- Customize your signature text as required.
- Note that you are able to easily add links, pictures and a business card to your signature. You could even make a nice handwritten signature and attach it to outgoing email.
- Use the E-mail account drop down to associate a default signatures to different email accounts (Gmail / Yahoo/ Exchange / Outlook) as needed.
- Specify whether your settings should be used for new email/ when replying or in both cases.
- Create alternative signatures as applicable.
- Once done hit OK.
Outlook signatures on MAC OS X
- Open your Outlook client and hit Outlook.
- Now hit Preferences.
- Then, under Email, hit Signatures.
- Hit the + sign to add a signature.
- Edit the text as needed.
- Close the dialog.
- Use the Account drop down to associate the signature with a specific email accounts (Gmail/Outlook/Yahoo/Work Exchange).
- Specify whether it should be used for new email/ when replying or in both cases.
- Go ahead and add additional signatures as applicable.
That’s it for today, feel free to leave as a comment in case of questions.