Last update: September 2019
Applicable to: Outlook 365, 2019, 2016, 2013; Windows and macOS
Here’s a question we got about Outlook not getting automatically updated:
Unlike my Gmail account, it looks that my Microsoft Outlook 365 folders are not automatically updated with incoming email messages. Looks to me that the new email items are updated probably once in 15-20 minutes. My question to you is how can i possibly set Outlook to automatically update its Inbox folder more often, if possible as often as Gmail does. If that’s not possible, can you explain how often Outlook checks for email? Thanks!
If you ever used Microsoft Office Outlook as your PC e-mail client, you might have noticed some delay in your inbox refresh. Typically, it takes your incoming mail a bit more time to arrive when compared to web email services such as Yahoo Mail, GMail and Outlook.com. Those typically auto update your inbox folder entries whenever new email hits your mailbox.
In today’s tutorial, i will show you how to make your Outlook inbox refresh automatically in shorter intervals so it always stays up to date with the latest incoming messaging:
To ensure your Outlook calendar is always up to date, proceed as following:
Note: You can always trigger an update of your email folder by hitting F9.
If you are using Outlook on macOS to read your Gmail, Hotmail or Exchange email, you can shorten uour Outlook folders synchronization interval, so that auto updates will be enabled and launched more often.
Kindly proceed as following:
Note: for slower connections like cellular hot spots, you might want to consider to check the Download message headers only box.
Couple of readers asked how to manually trigger an update of their mailboxes.
This procedure will trigger a Send/Receive action on all Online and offline accounts (could be exchange, Hotmail/Outlook.com, Yahoo, GMail) that are setup in your Outlook.
Side Note: that you might as well define specific Accounts/Folders group and trigger an update on those specifically. For example – refresh only your private GMail account and not work Exchange during weekends.
The method SyncObjects can be used in order to sync one or more Send/Receive groups for a specific user. In case you are interested in building a macro to automate your auto syncs, feel free to ping me via the contact page.