Last update: November 2019
Applicable to: Outlook 365, 2019, 2016, 2013; Windows and macOS
Here’s a question we got from a reader about her Microsoft Outlook client not showing new emails automatically:
Unlike my when using my Google Mail account, it looks that my Microsoft Outlook 365 folders are not automatically updated with incoming email messages. It seems to me that any new email items are updated probably once in 15-20 minutes. I know that i can update Outlook by hitting F9 or use the Send/Receive All command. My question to you is how can i possibly set Outlook to automatically update its Inbox folder more often, if possible as often as Gmail does. If that’s not possible, can you explain how often mail check happens and how to refresh Outlook so that new inbox emails are shown as fast as possible?
If you ever used Microsoft Office Outlook as your PC e-mail client, you might have noticed some delay in your inbox refresh rate. Typically, it takes your incoming mail a bit more time to arrive when compared to web email services such as Yahoo Mail, GMail and Outlook.com. Those typically auto update your inbox folder entries whenever new email hits your mailbox.
In today’s tutorial, i will show you how to make your Outlook inbox update automatically in shorter intervals so that the latest incoming messages are shown once they hit your server.
To ensure your Outlook calendar is always up to date, proceed as following:
Note: You can always trigger an update of your email folder by hitting F9.
If you are using Outlook on macOS to read your Gmail, Hotmail or Exchange email, you can shorten your Outlook folders synchronization interval, so that auto update processes will be enabled and launched more often.
Kindly proceed as following:
Note: for slower connections like cellular hot spots, you might want to consider to check the Download message headers only box.
Couple of readers asked how to manually trigger an update of their mailboxes.
This procedure will trigger a Send/Receive action on all Online and offline accounts (could be exchange, Hotmail/Outlook.com, Yahoo, GMail) that are setup in your Outlook.
Side Note: that you might as well define specific Accounts/Folders group and trigger an update on those specifically. For example – refresh only your private GMail account and not work Exchange during weekends.
The method SyncObjects can be used in order to sync one or more Send/Receive groups for a specific user. In case you are interested in building a macro to automate your auto syncs, feel free to ping me via the contact page.