Last updated: February 2020
Applicable to: Office 365, 2016, 2013, 2019; Windows 7, 8 and 10.
Here’s a question from Johny:
Greetings Easytweaks team! A co-worker told me that he is using pst files in order to keep backups of his email box, calendar, journals and contact people. Could you elaborate more about how to insert Outlook data files and using them for daily archiving of my mailbox? I love MAC OSX Sierra and wish to use Outlook on the MAC, so i guess other question i have is whether i can use pst on MAC OSX. Many thanks!
Outlook personal folders are very useful as they allow us to create offline copiers of our mail, contacts and tasks for offline access, data backup or transfer to a different computer. Personal folders are represented in the Windows operating system by the .PST suffix.
In this guide we will learn how to create and open personal folders, as well as export your email to a PST file for backup.
We’ll first teach you how to create Outlook folders using the Open/Export wizard. This will allow you to package all existing email / contacts and calendars in one shot. For advanced users, we’ll describe how to create the pst files manually. Once you have defined the data file, you can go ahead and populate your personal folder with specific email, calendars and contacts to it. Keep reading for the details.
Couple of readers asked us about looking up for those .pst file after creating them. The easiest way to find your files is simply by searching for files named *.pst in your Windows Search.
Microsoft Outlook for MAC doesn’t use Outlook Data Folders. That said, it’s definitely possible to import pst files created on your Windows computer to Outlook for MAC.