Last update: October 2019
Here’s a question we got from a reader:
I am sharing my default calendar with my entire team, so that our calendars are fully visible to all members, including our boss. I would like to be able to setup personal appointments so that the meeting details are private to me and unavailable / greyed out for others. Any suggestions on how to accomplish that?
Thanks for the question; i am unsure of which operating system you are running on, therefore appending a procedure for both Windows 7/8/10 and macOS computers.
Let’s start with Windows. Here we go:
Another option to enhance your calendar privacy is using your calendar permission settings. Most probably this is already in place in your company, but anyway worth checking this out.
Everyone looking into your calendar, will be able to view if you are either busy or free, but not your appointment detail
The process for Outlook on macOS is surprisingly similar.
A colleague asked me whether a delegate could see Private meetings. The answer depends on the specific calendar permissions as setup by your IT department or whoever created the shared calendar. Hence i would assume that a delegate could potentially see your calendar meetings, private or public.