How to change a Teams meeting time in Microsoft Outlook?

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Here’s a question from our Facebook group:

“I know that Teams has a built in Calendar app. That said, i do prefer to work using Outlook as my favorite email client. How can I change the time of our Teams workgroup meeting that’s already scheduled using my Outlook calendar?”

Rescheduling a Microsoft Teams meeting

  1. In your Windows or MAC computer, open the Microsoft Outlook app.
  2. In Outlook, navigate to the Calendar view.
  3. Locate the Teams meeting which you want to reschedule. Double-click on the meeting to open it.
  4. In the meeting window, adjust any pertinent information: meeting start, end time, meeting location, etc.
  5. Review any additional details or notes in the meeting.
  6. Click the “Send Update” button to notify attendees of the changed meeting.

Worth noting that:

  • Changing a Teams meeting time in Outlook updates both platforms.
  • The Teams meeting link remains the same, only the timing changes.
  • All attendees will receive an update notification.
  • The change is reflected in both Outlook and Teams calendars.

Gotchas:

  • You can’t edit meeting: Verify you’re the organizer; only organizers can modify meetings.
  • Meeting Changes not saving: Ensure stable internet connection and proper permissions in Outlook and Teams.
  • Unexpected Meeting time conflicts: Outlook will alert you; choose to send anyway or adjust to avoid any scheduling overlap.
  • Avoid Time zone issues: Confirm your Outlook time zone settings match your current location (or the ones of the meeting attendees).
  • Recurring meeting problems: Make sure to edit the entire series or just one occurrence as needed.