How to turn on and off out of office messages in Outlook 365?

Here’s a question from a reader:

I recently changed my career from IT to web designer . As I travel a lot, I won’t be able to check my emails several times a day. Customers used to contact only via email, and I do not want to miss any email during my travel. I want my customers to know I am away for a while, and I can reply once I am back. So I require a way to set up an out-of-office message in Outlook. Can you please help me on achieving it?

Thanks for your question. It’s a very useful one. In this post, we will learn how we you can easily set up an out-of-office message in Outlook 365. Follow along the tutorial, and you’ll be probably done in a couple minutes.

Setting up away messages in Outlook

  • In Office 365, go ahead and open your Microsoft Outlook application.
  • Click on File and under Info, Select Automatic Replies.
  • Check on Send automatic replies.
  • Optionally define a range for the automatic replies by checking the Only send during this time range box. Then go ahead and define specific start and end times for your replies.
  • Now go ahead and enter your message content for auto-reply.
  • Be aware that when working with Microsoft Outlook on Exchange server, you are able to define custom OOTO messages for people inside your organization as well as more formal external facing messages for people who don’t work in your organization.
  • Once done, click OK.

Stop out of Office reply messages

If you are back to normal office hours, and haven’t defined an end time for your auto replies, you will need to disable your previously defined away replies. Doing so is pretty simple:

  • Open Outlook.
  • Hit on Info.
  • Now go ahead and select Automatic Replies
  • Check the Do Not Send Auto box.
  • Hit on OK. Outlook will no longer broadcast automatic OOTO emails.

Important: If you do define a time range to send, remember to change it to Do not send automatic replies once you are back.