How to setup a distribution list (contact group) in Outlook 2016?

If you often send out email to large audiences, for example the other students in your class, you might want to consider setting up an Outlook distribution list (referred also as Contact group). The biggest benefit for you is that when sending email, instead of typing your recipients addresses one by one, you’ll just send an email to one recipient – your class distribution list.

Let’s see how that works.

Creating a contact group in Outlook:

In Outlook, navigate to the Home tab.

Hit the small arrow next to New Items, hover on More Items and select Contact group.

In the Name field, Provide your distribution list a meaningful name.

Now hit Add Members.

Here you can select email addresses from your Outlook Contacts, Address Book, or just type addresses from scratch. This might include your contacts from Facebook, Linked in and other social networks, if you have synced them to Outlook. Corporate users might be able to select also recipients from their Exchange Global Address List (GAL).

Note that you are able to Remove Members as needed from the list.

Once done, hit Save and Close.

Your distribution list is ready to be used.

Note for Business users: unless provided permission from your Exchange Administrator, you won’t be able to share the list of others in your company.

Sending an email to your contact group:

Special Bonus: Download the Free PDF version of our Outlook 2016 Tips and Tricks guide.

Hit on New Email.

Hit the To, CC or Bcc buttons as needed.  Pick your newly created contact group and hit OK.

Write and send your email and that’s it.

Thanks for reading :-)



Leave a Comment:

Barry Hartman says October 23, 2017

Hello. I trying to receive the free PDF Outlook 2016 tips and tricks but message says error submitting your subscription. ???

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