Category Archives for Microsoft Outlook

How to insert macros in Outlook 2013 messages?

Dayton asked us the following question:

I  understood that I can use Macros in order to automate worksheet processing on Microsoft Excel. In Outlook I am looking for a similar capability in order to automate a data import from Excel into my Outlook message. For some reason I don’t see a way to Record Macros button as I can see in Word documents and Excel worksheets. Any idea how to enable macros on Outlook?

Thanks Dayton. As you pointed our correctly, creating macros by simply recording them is available on Word and Excel, but not on other Office applications such as Outlook (as well as PowerPoint, OneNote, Project).

Your safest choice would be to leverage Visual Basic for applications for writing your Macros. You’’ first need to enable the developer tab, and then write your own Macros using the VBA (Visual Basic for Applications) editor. Getting started with VBA is not easy, but MSDN has a great tutorial to get you through the basic of VBA for Outlook.

How to automatically receive email in Outlook 2013?

Here’s a note we received from Xavier:

I am using Outlook 2013 to read my Hotmail. The thing is that by default, Outlook refreshes my inbox every hour or so. Is there a way to make Outlook automatically refresh every 5 minutes or less?

Thanks Xavier for this question. As a matter of fact you can configure Outlook 2013 send / receive mechanism to fire off every few minutes as you might need. Here’s how:

  • Open Outlook 2013 and ensure that you are in the Mail tab.
  • From the upper menu, select Send/Receive.
  • Select Send / Receive groups and hit Define a Send /Receive group.
  • Set the required time interval as show below:
Special Bonus: Download the Free PDF version of our Outlook 2016 Tips and Tricks guide.

  • Ensure the interval is not too short or you’ll end up with duplicated messages in your mailbox.
  • Hit Close, and you’ll be all set.

Recommended steps

  • Additional Outlook questions? Look into our guide on how to get your questions answered.
  • How to make a .pst file in Microsoft Outlook 2013?

    The other day, a friend  that runs Outlook 2013, was inquiring about storing  his personal data  in offline Outlook personal folders. We typically refer to these files as PST files. They are useful for storing all correspondence related to a particular subject in a separate folder offline, so searching and retrieval when offline will be easy.

    Follow the steps given below to create pst files in Microsoft Outlook 2013.

    • Launch Microsoft Outlook 2013.
    • Under Home tab, select New Items.
    • Select More Items in the drop down and choose Outlook Data File.

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    • Browse the location where you would like to store the pst file.
    • Enter a name for the file and click on OK.

    Special Bonus: Download the Free PDF version of our Outlook 2016 Tips and Tricks guide.

    TIPS :

    • From time to time you would like to backup your PST files to an external device or network folder.
    • For increased security you might want to password protect your PST file.
    • You are free to use as many PST files as needed. This will come handy to sort email related to specific people, projects or time frame. Make sure one of them is set as default.
    • You can also create sub-folders under the existing Outlook file, by selecting New Folder in the drop down obtained by right clicking on the psd file in Outlook.

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    How to modify your Hotmail password in Windows, Android phone, iPhone or iPad?

    Applicable to: Outlook.com on Windows (7,8,10), Android and IOS computers, as well as Apple Mail and other 3rd party mail apps on IOS.

    Last update: February 2019

    This thread started as a question from one of our readers about how to change his Hotmail / Outlook.com / Microsoft Mail password across multiple devices he owns. The original question is shown below:

    I would like to change the Hotmail password in my computer. I also own a nice Galaxy Android phone which runs the Outlook.com application. Could you provide some information about how can i modify my account login info without losing access to my inbox, which is critical for me.

    Thanks for the question.

    Few years ago, Microsoft re-branded their Hotmail web email service and introduced Outlook.com.Still many of us stick to our beloved Hotmail email address, when using Outlook.com.

    With the increasing amount of attempts to hijack web email accounts, it’s a good practice to modify your credentials every couple months.

    In this post we’ll answer our reader question, and provide additional information aimed at covering Hotmail login info changes in Windows and iOS devices.

    Important Note for Android users: As of February 2019, The Outlook.com app on mobile still doesn’t support Microsoft account login password modification and resets. Hence you should first modify your credentials from the Outlook.com site which you can easily access from your device browser (Edge, IE, Firefox, Chrome, Safari). The entire process is detailed in the next section.

    Change your Hotmail password

    In this section we’ll learn  how you can replace your Microsoft credentials.

    Notes:

    Please be aware that the Microsoft account password is needed not only for Hotmail, but also for Skype, Microsoft Office 365 online and other Microsoft web services.

    If this is your first attempt to modify your access credentials, good chances that Microsoft will require to verify your identity by sending a security code to additional mailboxes (by email) or cellular phones (by SMS) that you have provided during your account setup process.

    First off, from your favorite web browser, login to the Outlook.com website and access your mailbox.

    Then, on the right hand side, hit your user icon.

    Next hit Edit Profile.

    Now, in the Your Info area, hit Change password.

    Next enter your current credentials and your new ones as shown below.

    Hit Save.

    Back in your mailbox you’ll receive a new incoming message confirming your credentials modification.

    What if i forgot my Hotmail login or password

    A couple of readers have asked on what should they do in case that they simply don’t remember their Hotmail login credentials.

    In that case, you’ll need to reset your password from the Outlook.com login page.

    Outlook.com password change on Android

    After you modify your password to a new one, proceed as following:

    1. On your Android desktop hit the Outlook.com icon
    2. You’ll be prompted to enter your new password.
    3. Once you do, hit on Sign In and start using Outlook.

    Change password for Outlook on IOS (iPhone and iPad, Apple watch devices)

    The way to modify your Outlook.com password for IOS depends in which app you’ll be using for accessing your Outlook email.

    When using Outlook:

    1. On your iPad or iPhone hit the Microsoft Outlook icon.
    2. If prompted, change your password.
    3. Start using Outlook as usual!

    When using the default Mail application:

    1. Access the default Apple Mail application.
    2. Go to your Outlook.com mailbox.
    3. The mailbox will sync up automatically, and you shouldn’t be prompted to change your login details.

    Modify Hotmail app password on Iphone, Ipad and Android

    First off, if you are still running the legacy Hotmail  app for some reason, consider upgrading, as Outlook.com has much better usability and features. If you opt to continue using your Hotmail app, follow the steps below to change your password in Android phones and Apple devices.

    Android Phones :

    • Open your email app and press the Menu button and select More.

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    • Choose Account Settings.

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    • Then, choose Incoming Settings from the list of options.

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    • Enter your new password in the Password field and click on Next.

    iPods, iPhones and iPads :

    • Open Settings from the list of icons in the Home.
    • Search for Mail, Contacts, Calendars and tap on it.
    • The accounts that are accessed via the devices are listed. Choose Hotmail from the list.

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    • Touch Account in the page that opens.

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    • Modify the password in the Password field and press Done.

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    Where to find Scanpst.exe file in Outlook 2010?

    Here’s a question from one of our readers,

    My Outlook profile file (.pst) is corrupted, and I read somewhere that I can scan and repair it using scanpst.exe tool. However I can’t find it in Microsoft Outlook 2010. Where do I look for it?

    Thanks for the question. As you have rightly said, the Scanpst.exe scans your corrupted Outlook profile and tries to repair it.

    While Scanpst.exe does ship by default with Outlook 2010, it cannot be accessed from within Outlook. In fact, you cannot even run this utility without closing Outlook.

    Once you’ve completely exited Outlook, open My Computer and go to Files\Microsoft Office\Office14, and you will find Scanpst.exe there.

    scanpst.exe

    How to view your Google Calendar in Outlook 2019 / 365 ?

    Last updated: February 2019

    Here is a question we got from one of our readers:

    I am right now in the process of installing Outlook 365 software on my new computer. I also use a web version Google Calendar to manage my personal calendar. Probably a great idea to use Outlook to access both calendars? If so, i would like to ask you if there is a way to view Google calendar in Outlook and probably keep them in Sync?

    Thanks for the question. Keeping your schedules in sync might be quite challenging if using several calendar management tools.

    In this post, we would like to cover the most common use case of Outlook users, which is a one direction access between Outlook and Google (Outlook becomes the one-stop solution to access your meetings/appointments entries; but you can continue to update your Google Calendar as you see fit, as those will be synced into Outlook.

    Syncing your G-Calendar in Outlook

    • Log into your Google Account, Open Google Calendar.
    • In My calendar list, select the particular calendar drop down box and click Calendar Settings.

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    • Select ICAL in the Private Address.

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    • Copy your ICAL link (hit Control + C) . Now hit Enter.
    • Next open Outlook, click on File and select Account Settings
    • Now select Account Settings again.
    • Navigate to the Internet Calendars section.
    • Hit New.
    • Now paste (hit Control + D) the URL of your Google Internet Calendar that you previously copied.
    • Hit Add
    • Click Open Calendar, browse to the your calendar file.
    • Done! your calendar is now visible in Outlook.

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    Note: Support for Internet Calendar is still not available as of Outlook 2019 for MAC OS X.

    Bi-directional Sync Google Cal and Outlook

    Couple of more advanced solutions that you might want to try if you are an advanced user:

    1. This freely available sync tool allows you to sync your calendars. Note that both one or bi directional updates are available. Support for Office 2019 seems not available at this point.
    2. Using Microsoft Flow, you are able to set up an ongoing sync between GMail calendar and Outlook.com (which you are able to easily access via Outlook 365/2019). The caveat here is that you’ll need Outlook.com to sync up the accounts.

    Questions? Feel free to leave us a comment.

     

     

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