Last updated: February 2019
When we first wrote this post, Microsoft’s Lync was the “Skype equivalent” for corporate users. As part of the release of Microsoft Office 2016, Lync was rebranded as Skype for Business, and positioned as the Microsoft instant messaging solution for corporate and enterprises.
Instant messaging is great for collaborating with your peers, however it’s not unheard that people call the quits on messaging at work and decide to disable or uninstall the IM software from their computers.
In this post we’ll discuss the process for removing Lync 2013 and Skype for Business software from your Windows 7 or 10 PC.
Skype for Business is integrated into Office 365, and doesn’t appear as an independent entry in the Programs and Features list. Therefore, the only feasible way to uninstall it would be to uninstall Office 365 altogether.
That said, provided you do have the right permissions, you could as well disable Skype in a quite simple manner, so that even if installed, it won’t start automatically when logging on to Windows 7/10 or alternatively it would run only in the background and won’t interfere with your daily work.
Please proceed as following:
If you are running Office 2016, Skype for Business is installed as a standalone application, so the procedure is the same one as above.
Recently, I had problems with deleting Skype chat message history stored in Outlook messenger. After a long research, looks like there are no options available to delete Skype chat history directly from Outlook messenger. Instead, we need to clear the whole chat history in Skype itself. After doing so, the The procedure is described below.
To delete chat history in Skype application:
Last updated: September 2019
Tutorial applicability: Outlook 2019, 2016, 2013; Office 365 and Standard; Windows operating systems.
Here’s a question i got the other day from one reader, who was looking for the settings to add Yahoo to Outlook 365 / 2019:
“I am a long time user of Microsoft Outlook for managing my business email. As i do own an account at Yahoo Mail , i thought of asking you guys whether you could provide a guide to help me configure Outlook so i can send and receive my Yahoo email. Can Yahoo even be used on Outlook? If so, how can i connect them? Thanks :-)”
Sure. In this post we’ll explain the required settings that you can use to configure Microsoft Outlook to easily access your Yahoo mailbox. We’ll use version 2016 for simplicity, but the content is relevant also if you decided to upgrade to Office 2019 / 365.
Note that this tutorial is not only relevant for the .com Yahoo Mail but also to Yahoo.co.uk and other regional sites.
The screenshots below summarizes the most up-to-date recommended configuration settings for YMail on Outlook 365/2019/2016:
POP and IMAP:
If you need to configure GMail for Outlook 2016/ 2019 we definitely recommend that you’ll look into our tutorial on the suggested Gmail configuration settings for Outlook 2016.
Content developed on Office 2016; however applicable to Office 2019,2013, 2010; desktop and Office 365 versions; Windows 10, 8 and 7;
Post updated on: September 2019
Here’s a question from Deanne:
I need to create a short survey to send to my office coworkers. I know that i could probably use an online solution such as Google Forms or Microsoft Forms. However in my case, i would like to design the form and then send it as an attachment to my colleagues via Microsoft Outlook. I am not sure whether this should be an Outlook, Excel or Word form, but i do want to use Office to create my fillable form. I don’t find the menu item that allows me to go ahead and start working on my form layout. Any hints are appreciated. Thanks.
Custom forms allow us to capture user feedback in Microsoft Office applications in a relatively neat way. In this post, we’ll teach you how you can easily create interactive custom fillable user forms and add them into your Microsoft Outlook emails, Excel workbooks and Word documents. For each office application we’ll provide some basic examples that highlight the use of this capability. Feel free to leave as a comment in case of questions.
Before we add our form to Outlook email messages, we’ll go ahead and enable the so-called Developer tab:
Now we’ll go ahead and design a form by re-using an existing template stored in your the standard forms library. Microsoft Outlook ships a nice collection of forms related to the main Outlook objects that you can select and jump-start your form development process.
If you are looking for a more in-depth tutorial, make sure you visit this detailed example of an email and appointment template design for Outlook (applicable to both Windows and macOS)
In this section we’ll learn how to quickly define a data entry form that can help you populate a table in your spreadsheet. If your job involves significant data entry job, this tutorial could really help you save significant amount of time. Follow through for the entire procedure for creating a simple userform in Excel:
It’s worth noting that the custom form has some interesting built in capabilities for data entry:
Note: Obviously, you can build much more fancy forms in Excel, equipped with every possible data input control. Today, we wanted to show you the basics, in case of questions, feel free to leave us a comment.
If you want to jump start your form development process, you can use a canned template delivered by Microsoft Word (or Excel).
Kindly proceed as following:
Last updated: September 2019
Securing your email account is a critical measure needed to safeguard your online privacy. Defining a strong password and storing it in a password keeping tool is a good first step. It is recommended, however, to proactively change your password periodically to ensure your account stays protected.
This post explains how you can easily reset your Outlook password in Microsoft Office 2016 / 365 /2019. For simplicity, this tutorial assumes that you are using Outlook.com as your mail provider (although this process is applicable when using Yahoo, Gmail or the account provided you by your ISP).
We’ll start by showing how you can modify your Outlook.com settings, and then actually update your desktop edition of Outlook 365 (2019/2016).
Note: this process can be executed not only on your PC, but also for your cellular phone (be it Iphone or Android) as well as tablets (iPads, Android, Fire).
Our next step will be the configure the desktop edition of Outlook (the one installed on your personal computer) to work with the modified password.
Important Note: The procedure we outlined above won’t work when accessing your email through an Exchange Server. In this case, your Windows domain credentials (the ones you use in order to login to your computer) are used to control access to your email. You can set a password to your Offlline folders though.
Here’s a note we received from Xavier:
I am using Outlook 2013 to read my Hotmail. The thing is that by default, Outlook refreshes my inbox every hour or so. Is there a way to make Outlook automatically refresh every 5 minutes or less?
Thanks Xavier for this question. As a matter of fact you can configure Outlook 2013 send / receive mechanism to fire off every few minutes as you might need. Here’s how:
Last updated:October 2019
The other day, a friend using Outlook 2013 as his email client, was inquiring about storing his personal data in offline Outlook personal folders. We typically refer to these files as PST files. They are useful for storing all correspondence related to a particular subject in a separate folder offline, so searching and retrieval when offline will be easy.
Here’s how you create Outlook data files (pst) in Microsoft Outlook 2013. Using newer Outlook version? Head over to this guide.
Applicable to: Outlook.com on Windows (7,8,10), Android and IOS computers, as well as Apple Mail and other 3rd party mail apps on IOS.
Last update: October 2019
This thread started as a question from one of our readers about how to change his Hotmail / Outlook.com / Microsoft Mail password across multiple devices he owns. The original question is shown below:
I would like to change the Hotmail password in my computer. I also own a nice Galaxy Android phone which runs the Outlook.com application. Could you provide some information about how can i modify my account login info without losing access to my inbox, which is critical for me.
Thanks for the question.
Few years ago, Microsoft re-branded their Hotmail web email service and introduced Outlook.com.Still many of us stick to our beloved Hotmail email address, when using Outlook.com.
In this post we’ll answer the question from our reader, as well as provide additional processes to reset your Hotmail login info in Windows and iOS devices. This is particularly important due to increasing amount of attempts to hijack 3rd party web email accounts. It’s a good practice to modify your web email credentials every couple months.
Important Note for Android users: As of February 2019, The Outlook.com app on mobile still doesn’t support Microsoft account login password modification and resets. Hence you should first modify your credentials from the Outlook.com site which you can easily access from your device browser (Edge, IE, Firefox, Chrome, Safari). The entire process is detailed in the next section.
In this section we’ll learn how you can replace your Microsoft credentials.
Please be aware that the Microsoft account password is needed not only for Hotmail, but also for Skype, Skype for Business, Microsoft Office 365 online and other Microsoft web services.
If this is your first attempt to modify your access credentials, good chances that Microsoft will require to verify your identity by sending a security code to additional mailboxes (by email) or cellular phones (by SMS) that you have provided during your account setup process.
First off, from your favorite web browser, login to the Outlook.com website and access your mailbox.
Then, on the right hand side, hit your user icon.
Next hit Edit Profile.
Now, in the Your Info area, hit Change password.
Next enter your current credentials and your new ones as shown below.
Back in your mailbox you’ll receive a new incoming message confirming your credentials modification.
A couple of readers have asked on what should they do in case that they simply don’t remember their Hotmail login credentials.
In that case, you’ll need to reset your password from the Outlook.com login page.
After you modify your password to a new one, proceed as following:
The way to modify your Outlook.com password for IOS depends in which app you’ll be using for accessing your Outlook email.
When using the default Mail application:
First off, if you are still running the legacy Hotmail app for some reason, consider upgrading, as Outlook.com has much better usability and features. If you opt to continue using your Hotmail app, follow the steps below to change your password in Android phones and Apple devices.
Android Phones :
iPods, iPhones and iPads :
Hope it helps!
Here’s a question from one of our readers,
My Outlook profile file (.pst) is corrupted, and I read somewhere that I can scan and repair it using scanpst.exe tool. However I can’t find it in Microsoft Outlook 2010. Where do I look for it?
Thanks for the question. As you have rightly said, the Scanpst.exe scans your corrupted Outlook profile and tries to repair it.
While Scanpst.exe does ship by default with Outlook 2010, it cannot be accessed from within Outlook. In fact, you cannot even run this utility without closing Outlook.
Once you’ve completely exited Outlook, open My Computer and go to Files\Microsoft Office\Office14, and you will find Scanpst.exe there.
Last updated: October 2019
Applicable: Office 2016, 2019, 365; Windows and partly applicable to macOS operating systems.
Here is a question we got from one of our readers:
I am right now in the process of installing Outlook 365 software on my new computer. I also use a web version Google Calendar to manage my personal calendar. Wanted to explore the option of using Outlook to access both my personal and business calendars on one client. I would like to ask you if there is a way to view Google calendar in Outlook and probably keep them in Sync?
Thanks for the question.
In this post, we would like to cover two main use cases:
So without further ado, let’s get started.
The more trivial integration option is a one direction sync between Outlook and Google Calendar. Outlook becomes the one-stop solution to access your meetings/appointments entries; but you can continue to update your Google Calendar as you see fit, as those will be synced into Outlook.
In this case, changes made in Outlook won’t be reflected in Google Calendar.
Note: Support for Internet Calendars is still not available as of Outlook 2019 for MAC OS X.
Couple of more advanced solutions that you might want to try if you are an advanced user:
Hope it helps!