Category Archives for Microsoft Outlook

How can you setup and synchronize your Google Mail account in Outlook 2016?

Here’s a question from a reader: I use Google Mail for my personal correspondence on a daily basis, but spend much of my day in Microsoft Outlook as i use it for business purposes. Is there a way for me to add my Google Mail account into Outlook, so i can more easily stay connected […]

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How to remove duplicate email messages in Outlook 2016?

Have you ever got a bunch of redundant duplicated email items, contact persons and calendar entries in Outlook and wanted to quickly clean up your inbox so you can focus on stuff that needs to be done? If so, this post will be helpful. As today we’ll show you how to delete email duplicates without […]

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How to insert an animated .gif image to an Outlook 2016 message or signature?

Here’s a reader question: I would like to add an animated file into an Outlook message that i want to send to a friend having her 50th birthday. Not sure how to this is done. Any help is appreciated. Thanks for the question. The process should be pretty simple, i will explain the process using […]

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How to auto refresh my inbox mail in Outlook 2016?

Last update: March 2018 Applicable: Outlook 2019,2016,2013; Windows and MAC OSX If you ever used Microsoft Office Outlook as your e-mail client in your personal computer, you might have noticed some delay in your inbox refresh. Typically, it takes your incoming mail a bit more time to arrive compared to when using web email services […]

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How to recall and resend an Outlook email message?

The other day, a colleague called me to ask whether there was a way to retract a mail message that he sent in Outlook. Recalling an email item in Outlook 2010, 2013 and 2016 is quite simple if your organization is using a Microsoft Exchange Server. So first off, you’ll need to verify that this […]

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How to merge and remove duplicated contact people in Outlook 365?

Here’s a question we got the other day: “I have many duplicated entries in my Outlook 2016 people list, can you provide me a solution to consolidate the list and get rid of any dups?” Good question, there is a little trick to find those redundant contacts and remove or merge it. In this post, […]

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How to add a new business or personal calendar into Outlook 365?

Sometimes you might be in need to create additional calendars in order to more easily manage your personal schedule separately from work or manage your project schedule. In today’s post, we’ll show you how you can create a birthday calendar in Outlook 2016 that will send you reminders about your friends and colleagues birthdays so […]

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How to manually create a Microsoft Outlook 2016 profile?

Here’s a question from John: “Can i manually setup Outlook.com in Outlook 2016?” Yes. By using the steps outlined below you would be able to manually define your outlook account in outlook or exchange active sync. Manually creating an Outlook 2016 profile: Open your control panel, search for mail and click it. Then in the dialog […]

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Add a voting button to your Outlook 2016 message

Did you know that Outlook emails can also be used as a vote questions like yes or no, approve or reject and some custom options? In this post will show you how to insert voting button to gather your colleagues opinions on different matters through email. We’ll use Office 16, however the process is similar […]

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How to create and use an Outlook 2016 rule?

Here’s a question from Ronnie: “Using Outlook at work, Can i automatically forward an email from someone to another mailbox i have configured in Yahoo?” Yes, that’s possible by using the rules option available in Outlook 2016. By setting up and managing rules we can automatically manage Outlook actions. Here are a few useful examples: […]

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