Category Archives for Microsoft Outlook

How do i stop Outlook 2016 and 2019 marking my emails as read?

Here’s a question from a reader: I am using Outlook 2016. I have noticed that after i click on a specific email entry in the Outlook Mail tab and open it for reading, Outlook naturally mark it as read. What’s annoying is that i have noticed that items that i view in the Reading Pane […]

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How to add Google email to Outlook 2016 & 2019 on MAC OS?

Couple of days ago , we got the following question: I found online several guides that explain how to add GMail to Microsoft Outlook on Windows 7 and 10. None of them were targeted at MAC. I just bought a Macbook air with the High Sierra operating system installed, and need some configuration help for […]

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Can’t start Outlook.. How to launch Outlook in safe mode?

One reader sent us the following question: Here’s an issue i just encountered: After launching Microsoft Outlook to access my email i get stuck.. the login window comes up and stays for a while and then an error message stating that “the Outlook Window can’t open” comes up. I am using a Windows PC if […]

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How to insert or change an Outlook emails signature?

Here’s a question that we received from a reader: Hello folks. A customer of mine sent me a note that had a quite fancy signature in the bottom, complete with his details, address, contact details. Wanted to ask you how can i insert a signature of my own into my Outlook email. Note that i […]

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How to cancel Outlook new incoming message notifications?

Here’s a question from a reader: I am setting up my new Outlook installation, and started to get emails from different people. One thing i notice is that i started also to receive those small black alerts that keep popping up on my Windows 10 desktop.  The alerts also play an annoying beep sound. I […]

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How can you setup and synchronize your Google Mail account in Outlook 2016?

Here’s a question from a reader: I use Google Mail for my personal correspondence on a daily basis, but spend much of my day in Microsoft Outlook as i use it for business purposes. Is there a way for me to add my Google Mail account into Outlook, so i can more easily stay connected […]

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How to remove duplicate email messages in Outlook 2016 and 2019?

Applies to: Office 2019, 2016, 365. Windows and MAC OS X (with small adjustments). Last update: August 2018 Have you ever got a bunch of redundant duplicated email items, contact persons and calendar entries in Outlook and wanted to quickly clean up your inbox so you can focus on stuff that needs to be done? […]

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How to put a .gif image in an Outlook 2016 / 2019 email body or signature?

Last update: August 2018 Applicable to: Outlook 2019, 2016, 2013; 2010; 365. Windows and MAC OS X. Here’s a question we got from a reader: I would like to add an animated file into an Outlook message that i want to send to a friend having her 50th birthday. Not exactly sure about to go […]

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How to auto refresh my inbox mail in Outlook 2016 and 2019?

Last update: September 2018 Applicable: Outlook 2019, 2016, 2013, 365; Windows and MAC OSX Here’s a question we got from a reader: Unlike my Gmail account, it looks that Microsoft Outlook 2016 folders are not automatically updated with incoming email messages. Looks to me that the new email items are updated probably once in 15-20 […]

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How to recall and resend an Outlook email message?

The other day, a colleague called me to ask whether there was a way to retract a mail message that he sent in Outlook. Recalling an email item in Outlook 2010, 2013 and 2016 is quite simple if your organization is using a Microsoft Exchange Server. So first off, you’ll need to verify that this […]

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