Last updated:October 2019
The other day, a friend using Outlook 2013 as his email client, was inquiring about storing his personal data in offline Outlook personal folders. We typically refer to these files as PST files. They are useful for storing all correspondence related to a particular subject in a separate folder offline, so searching and retrieval when offline will be easy.
Here’s how you create Outlook data files (pst) in Microsoft Outlook 2013. Using newer Outlook version? Head over to this guide.
- Launch Microsoft Outlook 2013.
- Under Home tab, select New Items.
- Select More Items in the drop down and choose Outlook Data File.
- Browse the location where you would like to store the pst file.
- Enter a name for the file and click on OK.
- To prevent any loss of your email backup, it is a very good practice to backup your PST files to an external device or network folder once a month or a quarter.
- For increased security you might want to password protect your PST file.
- You are free to use as many PST files as needed. Having multiple PST files will allow you to back and store email related to specific people, projects or time frame. Splitting your PST to manageable sizes also lower the risk of data loss due to PST corruption.I typically manage a PST file for every calendar year. Once a year a create a new PST file using the process outlined above, and make the create data file as default.
- You can also create sub-folders under the existing Outlook file, by selecting New Folder in the drop down obtained by right clicking on the psd file in Outlook.