Password protect and un-protect Word, PowerPoint and Access 2016 files


Here’s a question from Kyle:

“I know all our documents in Microsoft Office can be pass-protected. Can you explain how to add and remove passwords to my docs and presentations?”

Thanks for you question. You can add password protection to your mail, spreadsheets, documents, presentations and databases. In today’s post we will learn together how to password protect in Word, PowerPoint and Access 2016. Same method applies to version 2013 as well. We’ll also learn about the flip side, that is removing your document, slides or database file password in case you forgot it.

Word 2016:

Add password:

  • Open the word document which has to be protected with a password.
  • Click on File and select Info.

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  • Click the drop down box of protect document and select Encrypt with password.

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  • Enter the password twice and hit OK to protect the document.

2016-01-14 20_39_29-Confirm Password

Remove password:

  • Open the word document which is encrypted with password by entering your current password.
  • Click on File and select Info.

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  • Click the drop down box of protected document and select Encrypt with password.

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  • Now erase the words in it and hit OK to remove the password.

2016-01-14 20_41_01-Encrypt Document

PowerPoint:

Add password:

  • Open the powerpoint presentation which has to be protected with a password.
  • Click on File and select Info.

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  • Click the drop down box of protect document and select Encrypt with password.

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  • Enter the password twice and hit OK to protect the presentation.

2016-01-14 20_44_45-Confirm Password

Remove password:

  • Open the powerpoint presentation which is encrypted with password by entering your password.
  • Click on File and select Info.

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  • Click the drop down box of protected presentation and select Encrypt with password.

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  • Erase the words in it and hit OK to remove the password.

2016-01-14 20_48_19-Encrypt Document

Access:

Add password:

  • Open you Access database which has to be protected with a password.
  • Click on File and select Info.

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  • Click on Encrypt with password.

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  • Enter the password twice and click OK to protect the database.

2016-01-14 20_50_27-Set Database Password

Remove password:

  • Open the access database which is encrypted with password by entering the password.
  • Click on File and select Info.

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  • Click Decrypt database.

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  • Enter your password and click OK to remove password.

2016-01-14 20_51_57-Unset Database Password

That’s it. Thanks for reading. :)


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